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Invoice Builder
Create a clean invoice with assignment details, billable line items, automatic totals, and payment instructions.
Built for independent corporate aviation crew
Stop rebuilding your paperwork after every trip.
One practical admin system for contract pilots and corporate flight attendants: build invoices, track billings and payments, organize reimbursable expenses, save client rates, and calculate a sustainable day rate.
Secure checkout through Stripe, with PayPal available as an alternative. Instant access after payment. Excel-compatible workbook plus PDF and editable DOCX guides.
No subscription
Fully editable
Built from real-world flight operations
5 connected toolsOne organized workflow
$39 launch priceRegular price $59
CONTRACT PILOTSCORPORATE FLIGHT ATTENDANTSINDEPENDENT AVIATION CONTRACTORSSMALL FLIGHT DEPARTMENTS
The complete bundle
Everything needed from trip completion to payment reconciliation.
Designed to replace scattered invoice files, receipt notes, client rate lists, and unpaid invoice reminders with one repeatable process.
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Trip & Income Log
Track invoice status, due dates, gross billings, amounts paid, and remaining balances in one table.
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Expense Tracker
Record reimbursable expenses, receipt status, submission dates, and reimbursement dates.
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Clients & Rates
Save billing contacts, standard day rates, travel rates, per diem, payment terms, and client notes.
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Day-Rate Calculator
Estimate a sustainable rate using revenue goals, realistic billable utilization, business expenses, and a buffer.
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Guides & Checklist
Includes a five-page quick-start guide and a printable pre-send invoice checklist in PDF and editable DOCX formats.
Built to be used, not admired
A professional system that still feels simple.
Open the Setup sheet, replace the sample information, delete the sample rows, and the kit is ready for your next assignment.
- Automatic invoice line-item totals
- Dashboard totals for billed, paid, outstanding, and unreimbursed expenses
- Dropdown statuses for faster reconciliation
- Sample data that demonstrates the workflow
- Neutral branding that can be customized
Who it is for
Built around the way independent aviation crew actually work.
This is an administrative productivity kit, not flight scheduling software or an accounting platform.
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Contract pilots
Keep day rates, travel days, per diem, expenses, and payment status connected to the same invoice number.
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Corporate flight attendants
Itemize assignment days and reimbursable trip costs while maintaining a clean record of receipts and reimbursements.
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New independent contractors
Start with a professional workflow instead of assembling unrelated templates from scratch.
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Small aviation teams
Use the separate team license for a shared standard across multiple contractors or a small flight department.
Launch pricing
Buy once. Customize it. Use it trip after trip.
No monthly software charge and no account required after the files are downloaded.
ContractCrew HQ Admin Kit
Single-user license for an independent aviation contractor.
$39one-time launch price
Planned regular price: $59 after the introductory launch period.
- Excel-compatible admin workbook
- Invoice Builder
- Trip & Income Log
- Expense Tracker
- Clients & Rates database
- Day-Rate Calculator
- Quick-start guide PDF
- Editable DOCX guide
- Invoice checklist PDF
- Editable DOCX checklist
Pay securely with Stripe - $39
Pay with PayPal
Administrative templates only. Not legal, tax, accounting, employment, regulatory, or financial advice.
Questions
Before you purchase
What software do I need?
The workbook is delivered as an XLSX file for Microsoft Excel and other spreadsheet applications that support standard XLSX files. The guides are supplied as PDF and editable DOCX files.
Does it automatically send invoices or collect payment?
No. It creates and tracks the administrative records. You export the invoice as PDF and send it through your normal email and payment workflow.
Can I change the rates, categories, and status options?
Yes. The workbook includes a Setup & Lists sheet where the profile information and most dropdown choices can be customized.
Can I share it with other crew members?
The standard purchase is a single-user license. A team license is required for shared use by multiple contractors or a flight department.
Is this legal, tax, or accounting advice?
No. It is an administrative productivity tool. You are responsible for adapting it to your agreements, business structure, client requirements, jurisdiction, and professional guidance.
Are refunds available?
Because this is an instant digital product, sales are generally final after access except where required by law or when the files are defective and cannot be replaced. Contact support when a file is damaged or inaccessible.
Free resource
Get the free checklist
Never send an incomplete invoice again.
Download the one-page Contract Crew Invoice Checklist.